How to Create a Google Workspace Account

Welcome to CraigMillar's guide on creating a Google Workspace account! Google Workspace (formerly G Suite) provides professional email, cloud storage, and collaboration tools for businesses. Follow these steps to set up your Google Workspace account. If you need assistance at any stage, our Award-Winning Customer Care Team is here to help. You can reach us via our Support Portal at support.craigmillarbenburb.co.uk, call us at 028 377 62337, or email us at support@craigmillarbenburb.co.uk.

Step 1: Sign Up for Google Workspace

1. Visit the Google Workspace Website:

   • Go to the Google Workspace website.
   • Click on the "Get Started" button.

2. Enter Your Business Information:

   • Provide your business name, number of employees, and country.
   • Click "Next."

3. Provide Contact Information:

   • Enter your first name, last name, and current email address.
   • Click "Next."

4. Choose a Domain:

   • If you have a domain, select "Yes, I have one I can use."
   • If you need a domain, select "No, I need one" and purchase a domain through Google or visit our Domain Services page.

5. Create Your Google Workspace Account:

   • Enter your desired username and password.
   • Click "Agree and Create Account."

Step 2: Verify Your Domain (if using an existing domain)

Google needs to verify that you own the domain. Follow these steps:

1. Log in to Your Domain Registrar:

   • Log in to your domain registrar's website.
   • Find the DNS settings page. This may also be called "DNS Management," "Name Server Management," or "Advanced Settings."

2. Add a TXT Record:

   • Go to the DNS settings section and add a new TXT record.
   • In the "Name" or "Host" field, enter @ or leave it blank.
   • In the "Value" field, enter the verification code provided by Google.
   • Set the TTL to the lowest value possible (usually 1 hour or less).

3. Verify in Google Workspace:

   • Return to the Google Workspace setup and click "Verify."

Google will now check the TXT record to verify your domain ownership. This can take up to 24-48 hours.

Step 3: Set Up User Accounts

1. Access the Admin Console:

   • Go to the Admin Console.
   • Use your Google Workspace credentials to log in.

2. Add Users:

   • In the Admin Console, click on "Users."
   • Click on "Add User" and enter the necessary information for each user.
   • You can add multiple users at once by uploading a CSV file.

3. Assign Roles and Permissions:

   • Assign roles such as Admin, Super Admin, or User to control access levels.

Step 4: Configure Email and Other Services

1. Set Up Gmail:

   • Go to the DNS settings in your domain registrar.

   • Add the following MX records:

     Priority	Mail Server
     1	ASPMX.L.GOOGLE.COM
     5	ALT1.ASPMX.L.GOOGLE.COM
     5	ALT2.ASPMX.L.GOOGLE.COM
     10	ALT3.ASPMX.L.GOOGLE.COM
     10	ALT4.ASPMX.L.GOOGLE.COM

2. Save Changes:

   • Save the changes in your domain registrar's DNS settings.

3. Activate Gmail:

   • Return to the Google Workspace setup and click "Activate Gmail."

Step 5: Customize Your Google Workspace

1. Set Up Google Calendar:

   • Customize calendar settings and share calendars with team members.

2. Configure Google Drive:

   • Set up shared drives and folders for team collaboration.

3. Use Google Docs, Sheets, and Slides:

   • Access and customize these tools for your business needs.

Step 6: Explore Advanced Features

1. Google Meet:

   • Set up video conferencing for virtual meetings.

2. Google Chat:

   • Enable team messaging for quick communication.

3. Google Sites:

   • Create internal websites and project hubs.

Troubleshooting

• Propagation Delay: DNS changes can take up to 24-48 hours to propagate.
• Check DNS Settings: Ensure all DNS records are correctly entered.
• CraigMillar Support: If you encounter issues, contact our Award-Winning Customer Care Team at support.craigmillarbenburb.co.uk, call 028 377 62337, or email support@craigmillarbenburb.co.uk for assistance.

Conclusion

By following these steps, you can successfully create and set up a Google Workspace account. Enjoy the professional benefits of branded email, cloud storage, and powerful collaboration tools. If you have any questions or need further assistance, feel free to reach out to CraigMillar. Our Award-Winning Customer Care Team is always ready to help.